The update process of the GRN (Goods Received Note) is as follows:
Navigation: Menu > GRN App > Listview > Select the GRN > Edit (Pencil icon)
If user wants to update the already existing GRN details, user needs to click on ‘Edit’ option at the top right corner and fill in the required details.
Note: The basic details will load automatically with reference to the Delivery Challan
| Field Name | Description |
| Series | By default system shows series of the GRN or if user wants to change the series, select a series name from the list |
| LoB | By default system shows LoB segment of the customer and if user wants to change the existing LoB segment, click on the checkbox to select |
| Sales Person | By default system shows Sales person name for the customer and if user wants to change the sales person, select new name from the list |
| Bill From | By default system shows the existing Bill from address and if user wants to change the existing address, select a Bill from address for the seller |
| Ship From | By default system shows the existing Ship from address and if user wants to change the address, select a Ship from address for the seller |
| GRN Date | System automatically shows the creation date of GRN, if user wants to change it, set GRN creation date from the calendar |
| Ref Date | System automatically shows the reference date of GRN, if user wants to change it, set a reference date from the calendar |
| Ref no. | System automatically shows the reference number of GRN, if user wants to change it, enter a reference number for the GRN |
More Options : If user wants to update advanced options like the Shipper information, user can click on More options.
Shipper Information
| Field Name | Description |
| Company name | System automatically shows company name by default, if user wants to change company name enter a new company name in the field |
| Bill To | By default system shows the existing Bill To address and if user wants to change the existing address, select a new Bill To address of the buyer |
| Ship To | By default system shows the existing Ship To address and if user wants to change the address, select a new Ship To address of the buyer |
| Shipper Name | By default system shows Shipper’s name for the order and if user wants to change it, select a shipper’s name from the list |
| Shipper Contact Person | By default system shows contact person’s name of the shipper and if user wants to change it, enter contact person’s name in the field |
| Shipper Contact number | By default system shows contact number of the shipper and if user wants to change it, enter contact number in the field |
| Vehicle number | If user wants to update the existing vehicle number of the shipper, enter a new vehicle number in the field |
| LR(Load receipt) number | By default system shows LR number of the shipment and if user wants to change it, enter the number in the field |
| LR(Load receipt) date | By default system shows LR date of the shipment and if user wants to change it, set a date from the calendar |
| Shipper Ref no. | By default system shows reference number of the shipper and if user wants to change it, enter a reference number in the field |
| Shipment Due Date | By default system shows due date of the shipment and if user wants to change it, set a new date from the calendar |
Item details
User can click on ‘Add items’ button to add new items & shows the labels of item details. User can add Multiple items and enter the quantity.
Items can also be updated if it was overlooked while creation process.
| Delete | By default system shows the item name and details, if user wants to delete any item then click on the delete option to the left of item name |
| Quantity |
By default system shows the item quantity, if user wants to update it, click on the ‘+’ to increase and ‘-’ to decrease the item quantity. Note: Item quantity can’t greater be than Pending Quantity |
Apply all the details and click on Save.
Updates in Details Portlet
The process to update contact Person in details Widget is as follows:
Navigation: Menu > GRN App > Listview > Select the GRN > Details Portlet > Order details Widget > Click on Created By
If user wants to update the already existing Point of contact person, user needs to click on contact person name displayed and it directs to the Employees module where user can update existing details.
Apply the required details and click on Save
The process to update Order number in Order details Widget is as follows:
Navigation: Menu > GRN App > Listview > Select the GRN > Details Portlet > Order details Widget > Click on Order number
If user wants to update the already existing Order number, user needs to click on Order number displayed and it directs to the Sales Order module where user can update existing details.
Apply the required details and click on Save
The process to updates in Invoice details Widget:
Navigation: Menu > GRN App > Listview > Select the GRN > Details Portlet > Order details Widget > Click on Invoice number
System displays already existing Invoice number and if user wants to update the Invoice details, click on Invoice record and it directs to Invoice module where user can update the existing Invoice Details.
Apply the required changes and click on Save.