Introduction
Shifts refer to predefined time periods during which employees are scheduled to work. This is an essential function of HRMS as it enables organizations to manage their workforce efficiently and ensure coverage during business hours.
The BizGaze’s “Shifts” app helps organizations automate the shift-scheduling process, which involves assigning tasks, tracking attendance, and monitoring employee productivity. The Shifts app allows managers to create and edit schedules while also enabling them to communicate with their employees more effectively.
Stages Workflow
| Field name | Description |
| Active | This stage denotes that a shift is currently active and has been scheduled for employees |
| Inactive | This stage refers to a shift that was once active but has now been made inactive by either the manager or system administrator |
| Delete | The particular shift has been entirely removed from the system and cannot be accessed or retrieved again |
| Draft | Denotes a tentative schedule that is still being worked upon by management before being finalized |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Shifts App.
Shift Details
This widget contains basic details about the Shift like shift timings, shift margin and for whom the shift is applicable
| Field name | Description |
| From Time | Scheduled start time of the shift is displayed |
| To Time | Displays scheduled end time of the shift |
| Shift Margin | Displays whether shift margin is enabled or not. This setting allows user to define boundaries within which payable hours will be calculated. When enabled, the start and end time of the shift will be considered as the default boundaries |
| Applicable For | Displays to whom the scheduled shift is applicable (Departments or Branches) |
Included Employees
This widget contains employees who are assigned or scheduled to work during a specific shift period, along with their relevant information such as employee code and names
| Field name | Description |
| Employee Code | The system generated short name code of an employee is displayed |
| Employee Name | Displays the full name of an employee who is included in the schedule, which serves as a primary identifier |
Breaks
A break at work is a period of time during a shift in which an employee is allowed to take time off from their job.
This section contains scheduled details of a Break period
| Field name | Description |
| Break Name | Name of the break scheduled is displayed. A break at work is a period of time during a shift in which an employee is allowed to take time off |
| Start Time | Displays the time when the break period starts |
| End Time | Displays the time when the break period ends |
| Mode | Displays whether the Break is scheduled as automatic or manual |
| Pay Type | Displays whether the break is paid or unpaid. There are different types of breaks depending on the duration and the employer’s policies, and the break may or may not be paid |
Attendance Settings
This widget contains configuration options that define rules and parameters related to employee attendance, working hours, and scheduling within the shift
| Field name | Description |
| Total Hours Calculation | Displays whether total hours of attendance is calculated by First Check-in and Last Check out or Every check-in and check out |
| Hours |
Displays total hours of attendance is calculated as manual input or shift hours. Manual Input: Attendance time in hours for Full day and Half day Shift Hours: Attendance time in hours as Shift hours |
| Max. Hours Req. Per Day | The upper limit of working hours an employee is expected to fulfill during a single day while adhering to the assigned shift |
| Max Hours Per Day | The highest number of actual working hours an employee can log within a single day based on the assigned shift |
| Max. Hours Per Half Day | The maximum duration an employee is required to work during a half-day period as defined by the shift |
| Min Hours Per Half Day | The minimum number of working hours an employee needs to complete during a half-day period as stipulated by the shift |
Regeneration
This widget contains specifications regarding how a shift pattern should be repeated or regenerated over time
| Field name | Description |
| Effective From | Denotes the starting date or point in time when a particular shift schedule or pattern becomes applicable or active |
| Effective To | Indicates the ending date or point in time until which a particular shift schedule or pattern remains applicable or active |
Departments
This widget provides shift details of the specific department
| Field name | Description |
| Department Name | Name of the department to which the Shift applies. Departments in an organization are distinct functional units or divisions that group employees based on their specific expertise, tasks, or functions |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Description |
| Comments | User can write short notes or comments about the Shift |
| Audit | |
| Created Date | Date when the Shift is created |
| Created By | User’s name who created Shift |
| Last updated date | Last stage changed of the Shift |
| Last Updated by | User’s name who last made the modifications |
| Status | Displays the current status of Shift |
| Time-Line | This widget tracks all the activities within the app. |