Introduction
A Journal is a detailed account that records a business’s financial transactions. Reconciling accounts and transferring amounts or information to other accounting records is done using the information recorded in a journal.
BizGaze’s “Journals App” contains the entire organization’s official transactions that can be built as a ledger report, and efficient transactions will be recorded in the Ledgers. This assists in branch-wise transactions view in ledger reports.
Stage Workflow
| Field name | Description |
| Active | The Journal is created and awaiting further approval |
| Inactive | Journal is created but not in use |
| Deleted | The journal is deleted or removed |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Journals App.
Voucher And Journal Details
This section contains a detailed summary of the voucher, a journal created, and adjustments made in amount transfers in the accounts
| Field name | Description |
| Series | It refers to a unique identifier that is assigned to a particular type of document or transaction. |
| Voucher No | Voucher number of the payment is displayed here. A voucher is a piece of paper that is a record of money paid or one that can be used to pay for particular goods or services. |
| Ref No | Reference number of the journal is displayed |
| Ref Date | Reference date of the journal |
| Total Amount | Total payment amount of the Journal. It refers to the total amount of the Journal Adjusted From & Adjusted To |
Journal number
This section contains the details about Journal and allows user to edit changes to the Journal number
| Journal no | The journal number of the order is displayed here |
Adjusted Entries
This section contains the details about the accounts in which adjustments (Credit or Debit)are made and the adjustment amount is displayed.
| Field name | Description |
| Account Name | Names of the accounts in which the amount is adjusted (Credited or debited) It displays the Customer name for which the amount is allocated to |
| Debit | Amount debited (if adjusted) in the accounts is displayed |
| Credit | Amount credited (if adjusted) in the accounts is displayed |
| Total | Total amount adjusted (credited or debited) in the accounts is displayed |
Allocation Details
This section contains the details about the accounts in which the amount is transferred to or adjusted to.
| Field name | Description |
| Account Name | Names of the accounts in which the amount is adjusted (Credited or debited) It displays the Customer name for which the amount is allocated to |
| Reference No | Reference number of the adjusted account |
| Debit | Amount debited (if adjusted) in the account |
| Credit | Amount credited (if adjusted) to the accounts |
| Description | Comments or short notes about the journal is displayed |
Voucher Items
This widget contains basic details about the Voucher Items
| Field name | Description |
| Item name | Displays the name of the item. It refers to the name or description of a specific item or product that is being managed within the system. The item name is used to identify and differentiate between different products within the inventory |
| SKU | The Stock Keeping Unit (SKU) of the item is displayed. SKU which stands for Stock Keeping Unit, is a unique identifier for each of the products that makes it easier to track inventory. |
| Unit price | The price amount associated for a single unit is displayed |
| Quantity | The total quantity of items of the order is displayed. Quantity refers to the numerical value that represents the number of items, products, or units that are being purchased or sold in a transaction. It is the total number of units of a product or service that a customer is ordering or a seller is providing. |
| Discount | The discount amount applied to the order items is displayed. Total discount value given on the item. The “Discount on Items” value is loaded automatically. |
| Tax | The total tax amount added to the order items is displayed. Total Tax Amount refers to the sum of all taxes that are applicable to a transaction or purchase. |
| Total | Displays the total amount of the order items. Net Total refers to the final amount that remains after all deductions, discounts, taxes, and other charges have been subtracted from the Gross Amount. It is the actual amount that a customer is required to pay for a product |
| Narration | Comments or short notes about the journal is displayed |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Description |
| Comments | User can write short notes or comments about the Journal |
| Audit | |
| Created Date | The date when the Journal is created |
| Created By | The name of the person who created the Journal |
| Last Updated Date | The last stage changed of the order |
| Last Updated By | The name of the person who last updated the stage |
| Status | This section displays the current status of the Journal |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents
- Journal Types master
- Journal Reports