Credit Note Creation

The creation process of the Credit Note

Credit Note can be generated from 3 Apps

1. Credit Note App

2. Sales Invoice App

3. Offers App

The process to create the Credit Notes from Credit Notes app is as follows:

Navigation: Menu > Credit Notes App > Listview > Create (+)

Company Name

Select company name from the drop-down list.

Yes

Note: Star(*) marked fields are mandatory!

Note: System automatically picks up the basic details!

Field Name	Field Description	Mandatory
Details
Invoice Date	Select Invoice Date from calendar for the credit note	Yes
Due Date	Select Due Date from the calendar.	Yes
Series	Select series from the drop-down list.	Yes
Ref Date	Select reference date from the calendar for credit note.	No
Ref No	Enter reference number of your invoice for the credit note.	No
GST Number	Enter GST number	No
Exclude From Campaign	By changing the switch from red to green the invoice will be calculated in the campaign.	No
Billing and Shipping Details
Bill To	Select Bill To address from the down down list.	Yes
Bill From	Select Bill From address from the down down list.	Yes
Waybill No	User can enter the E-waybill no, its increase more than Rs. 50000/-	No
Ship To	Select Ship To address from the list drop-down list.	Yes
Ship From	Select Ship From address from the list drop-down list.	Yes
LoB	Select LoB from the drop-down	Yes
Sales Person	Select Sales Person name from the drop-down list.	Yes
Payment Term	Select Payment Term days from the drop-down list.	Yes
More Options	By clicking on more option user can view the following details Payment Type: The user can select the payments from the drop-down list in the order. Tax Type: The user can select the tax type from the drop-down list to the order.

Item Details
Add items: Click adds items to select the items
Select	Select name of the item from the list.	Yes
Qty(Quantity)	Enter number of items (quantity) to be returned	Yes
Unit Price	Price of item is automatically generated by the system or user can manually enter the value	Yes
Disc.(Discount)	Select discount type from the drop-down and enter the value.	No
Add Discount Item: Click adds a discount item to select the items
Select	Select name of the item from the list.	No
Description	Enter description for the item.	No
Value	Enter value of the item.	No
Amount
Total Qty	Total quantity of the items on the credit note
Sub Total	The value of the item on credit note
Discount On Items	Discount value given on the credit note
Tax	The value of taxes applied on total items
Add Expense	By clicking on add expense, user can view the following fields Select Expense: Select the expense name from the drop down list. Description: Enter the description for the expense. Value: Enter the value of the expense.
Adjustment	When a user enables the “Adjustment” checkbox, the system automatically adjusts the value to the nearest decimal. If the users uncheck the checkbox, users can manually enter the values
Account Name (Ledger Name)	Select account name from the list of the ledger account that the value has to be adjusted	Yes
Value	Enter the adjusted amount value	Yes
Description	Enter a short notes for the credit note	No

TCS
TCS Applied	User can click on the Toggle to apply the TCS (Tax Collected at source). The Toggle turns to green in color when enabled and red when disabled.
Wallets
Adjustment	By tick mark the check box, the system automatically adjusts the amount to the decimal value or by Opting the check box user can enter manually.
Account Name	The user can select the account name from the dropdown list for the adjusted amount.

Apply all the required details and click on save.

The creation process of Credit Notes from Sales Invoice App is as follows:

Navigation: Menu > Sales Invoice App > List View > Select Invoice > Down Arrow > Create Return

Note: System automatically pick up the invoice details!

The user needs to change the return quantity of the invoice and click on save.

The creation process of Credit Notes from Offers App is as follows:

Navigation: Menu > Offers App > List View > Select the Campaign > Down Arrow > Finalize

Note: Star(*) marked fields are mandatory!

Field Name	Field Description	Mandatory
Credit Note Item	Select the Item Name for the credit note from the list.	Yes
Credit Note Series	Select the credit note from the list, already created in the application	Yes
Credit Date	Select the credit note generated to date from the calendar	Yes
Order Series	Select the order series from the list, already created in the application	Yes
Is Tax Inclusive:	The user can tick the check box, the tax is included for the credit note.	No
Point Value	Enter the value points for the campaign to generate a credit note	Yes

Apply all the required details and click on save.

Last Updated: 3 years ago in Credit Note