Introduction
Many organizations have multiple branches and lines of business (LOB). A branch office is a location other than the main office where a business is conducted. A branch office typically has a branch manager who will report directly to and answer to a management member at the main office.
Bizgaze’s “Branches app” allows users to manage multiple branches, technically called portals with individual Series configurations to branches(portals), which can be operated and maintained using a Branches app.
Stages Workflow
| Stage | Description |
| Lead | A potential prospect having a tendency to initiate a business opportunity by default goes to Lead stage |
| Qualify | The prospect provided with the basic details can be moved further to the qualified stage. |
| Confirmed | The prospect turns-on to become a customer/ partner/ vendor to the organization, further can move to the confirmed. |
| Rejected | The customer’s basic details are not correct or the customers are removed from the organization |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Branches App.
This section contains the basic details about transaction details and payments details of the branch
| Credit Limit | Customer’s credit limit amount is displayed. It is the maximum amount of credit that a customer is willing to extend for the purchase of goods or services is known as credit limit. |
| Avail Limit | Available Credit Limit Amount of the customer is shown here. If the credit limit exceeds, amount is shown as negative (-) balance |
| Credits | Displays amount of the Returns, Credit Notes & wallets created for the customer. User can click on the hyperlink at the top right, which directs to “Credits and Advance Receipts” module which contains detailed record of customer credits |
| Due | Amount due by the customer is displayed. Due is an outstanding amount of balance unpaid for an invoice/bill for goods or services rendered by the customer. User can click on the hyperlink at the top right, which directs to “Dues” module which contains detailed record of customer dues |
| Over Due | Overdue is the amount that is not paid, even though it is later than the date on which amount should have been paid. Penalties/Interest can be applied based on the Overdue Amount for the Customer. User can click on the hyperlink at the top right, which directs to “Overdue” module which contains detailed record of customer overdue |
| Clearance | The amount for which the receipts were created but not yet confirmed. User can click on the hyperlink at the top right, which directs to “Clearance” module which contains detailed record of customer clearances |
Ledger Report
The ledger report contains the account details like Ledger name, ledger group, (Opening balance) OB date, Closing balance including every transaction detail going in and out of the accounts.
| Field name | Description |
| Ledger name | Ledger account name of the company is displayed |
| Ledger group | Ledger group name of the ledger account |
| OB date | Opening Balance date of the Ledger account is displayed. The opening balance date is the date on which the ledger account was first established or the beginning date of the accounting period |
| Opening bal. | Displays the Opening Balance amount or value of amount at the time of creating a Ledger. It refers to the amount of funds or assets that are recorded in an account at the beginning of the accounting period. |
| Closing bal. | Closing balance amount of the ledger account |
| Field name | Description |
| Pending payments | The orders which were not Proceeded till completed stage and payment is yet to be made |
| Pending Invoices | The pending invoice has yet to be paid and is not past due. Invoices that attempt collection using the account’s billing information are immediately marked as Paid or Past Due, depending on the transaction’s outcome. |
| Campaign Summary | A campaign summary is a period in which rewards and offers are gained during the period |
Details
This widget contains basic information about the organization branch
| Field name | Description |
| Org Name | Displays organization name |
| PAN No. | PAN (Permanent account number) of the registered company is displayed |
| CIN | CIN number of the company is displayed. A CIN(Corporate Identification Number) is a unique number assigned to registered businesses by the Registrar of Companies at the time the certificate of incorporation is issued. |
| Global CIN | Global company identification numbers are specific to countries, similar to CINs. |
| Contact Name | Point of contact person name which is assigned while creating Customer is displayed |
| Organization Type |
Displays whether the organization type is Individual or Walk-In. User can click on Edit option (Pencil Icon) to change organization type and click on Save. |
| Currency | Displays Currency name of the Branch’s transactions |
| Currency Short Code | Short name (Short code) of the currency used is displayed |
LoB (Line of Business)
This section contains LoB (Line of Business segment) details of the customer and Tag details assigned to the customer. A business segment can be identified by the product(s) sold or services provided or by geographical locations that the company operates in.
| Field name | Description |
| LoB | Line of Business segment tag assigned for the Customer. |
| Tag | LoB wise Tag of the organization. Tag enables grouping of different entities within a system which can be defined by each organization based on the analytic reports required. (Ex: Zone wise grouping of customers) |
Rules
A manual price override is a feature of a business management system which allows an authorized person to change the automated price of a product or service, in order to apply a discount.
| Field name | Description |
| LoB | Line of Business (LoB) segment of the company |
| Payment Term |
By default system will load payment term based on configured Payment Term rules or user can select the payment term manually Payment term refers to Specific term of days or Period for which the Invoice due to be cleared. If the Payment Term Exceeds Penalties/Discount can be applied for Late & early Payments. |
| Price Code | Displays Price code name. Price codes allow you to define a price discount for items/SKUs in a specified offer or source code when consumers order a specified quantity. |
Documents
This section contains customer documents like PAN, Address Proofs, Aadhar card, Organization related files and images.
Organization Group
This section comprises the Organization group name and the CIN number. By clicking on Create option, Users can edit Organization group name, CIN number and stage.
| Field name | Description |
| Group | Default organization group will be loaded. If the user want to change the Organization Group, click on Edit and and select organization group name from the list |
| CIN | Default CIN Number will be generated. CIN is the Corporate Identification number allotted to all registered companies under ROC. User can change the CIN by clicking on edit option and update the CIN number for the customer. |
Sales Manager
A sales manager is a professional responsible for overseeing, leading, and guiding a company’s sales team to achieve their sales objectives and plays a crucial role in the growth and success of a company by ensuring that products and services are sold effectively to customers.
Sales manager details like LoB segment, Sales manager name, address name and contact person name assigned to the customer are displayed in this section
| Field name | Description |
| LoB | Line of business segment tag assigned for the sales manager is displayed |
| Address Name | Address name of the Sales manager is displayed (billing address) |
| Sales Person | Sales manager name assigned for the customer while customer creation is displayed |
| Contact Person | Point of contact person name which is assigned while creating Customer is displayed |
Followers
The followers represents as point of contact in the absence of actual salesperson. This section contains Followers details of the customer
| Field name | Description |
| Name | Name of the follower added is displayed. The followers represents as point of contact in the absence of actual salesperson |
| Designation | Designation of the follower added is displayed |
TCS contacts (Tax Collected at Source)
Tax collection at source (TCS) is an extra amount collected as tax by a seller of specified goods from the buyer at the time of sale over and above the sale amount and is remitted to the government account.
Tax Collected at Source (TCS) depends on the applicable TCS rules and rates of company’s turnover during a financial year. TCS is a tax levied on the sale of specific goods or services and collected by the seller from the buyer.
Contact section contains the address details and contact information of the organization. This section contains all the contact and address details of the Customer. Customer can have a primary address or multiple addresses.
Address
This section contains the address information of the Customer like address name, city in which company is located and GST details of the Customer organization.
| Field name | Description |
| Address | Address of the Customer is displayed. It refers to the residential address of an individual working for an organization. |
| City | City name and Pin code of the city address are displayed. Pin code, also known as Postal Index Number (PIN), is a unique code consisting of six digits that is used in India to identify specific geographic regions |
| GSTIN | GSTIN number of the Customer is displayed |
Contact Point
This section contains owner details of the customer/organization
| Widget name | Description |
| Contact Name | Point of contact person’s name. It refers to Contact person who has created the Customer |
| Contact Number | Phone number of the Point of Contact person |
| Designation | Designation of the Point of Contact Person like what he does in their organization |
| Enter mail id of the Point of Contact Person |
GST Details
This section contains GSTIN (Goods and Services Tax Identification Number) details of the customer like GST number, Validity period and address name. GST is a digitized form of VAT where you can also track the goods & services.
| Field name | Description |
| GSTIN no. | GSTIN number of the customer is displayed. GSTIN is a unique 15-digit identification number assigned to each registered taxpayer (primarily a dealer or supplier, but also any business entity) under the GST regime. |
| GST Valid From Date | Start date of the GST validity period. The GST registration certificate is valid from the date when the person became liable to GST registration if they submitted the registration application within thirty days from such liable date. |
| GST Valid To Date | Expiry date of GST validity period. The GST registration remains valid as long as it is not surrendered or canceled. |
| Address Name | Address name of the customer |
Contact Alias
“Contact alias” generally refers to an alternate name or label assigned to a contact in the address book, messaging app, or email client. It functions as a nickname or shorthand to help easily identify and manage contacts. Using a contact alias can be helpful for personalization, privacy, or organization purposes.
| Field name | Description |
| Alias Name | Displays alias name or other name of the point of contact person |
| Alias CIN | Displays alias CIN of the point of contact person |
Phone Number
This section contains the contact phone number, phone number type and mobile number of the Customer
| Field name | Description |
| Number Type | Displays Phone number Type like Personal, Office, Home, Others |
| Phone Type | Type of phone like landline or mobile |
| Mobile no | Phone number of the Partner is displayed |
Email ID
This section consists of email details of the Customer like email type and email address provided by the Customer
| Field name | Description |
| Email Type | Type of email of the Customer like Work or Personal is displayed |
| Email address provided by the Customer is displayed |
URL
This section contains URL link of the Customer. URL stands for Uniform Resource Locator and is the unique link that you would enter to navigate to a specific web page.
| Field name | Description |
| URL Type | URL Type of the URL provided by the Customer |
| URL | URL provided by the Customer is displayed as Custom, Facebook, Google, or Twitter |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Comments | Displays brief description about Branch |
| Audit | |
| Created Date | Displays creation date of the Branch |
| Created By | User’s name who created the Branch |
| Last Updated Date | Last stage changed of the company’s Branch |
| Last updated by | User’s name who updated the stage |
| Status | Current status of the Branch |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents.
- Branches Master address