Introduction
An e-invoice, short for electronic invoice, is a digital version of a traditional paper-based invoice. It outlines the transaction details between a buyer and a seller, including information about products or services, quantities, prices, discounts, taxes, and total payment due. Unlike paper invoices, e-invoices are issued, sent, received, and processed digitally, making the entire billing process more efficient and eco-friendly.
BizGaze’s “e-Invoice” app streamlines the invoice management process by saving time, reducing errors, and offers a level of convenience that paper invoices simply cannot match.
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the E-Invoice App.
Details
An E-invoice is an electronically delivered invoice in a specified standardized format. E-invoices contain invoice data in a structured form and can be automatically imported into the buying organization’s accounts payable system.
| Field name | Description |
| Invoice no. | The Sales invoice number is displayed. It refers to unique identifier that is assigned to an invoice in order to track and manage payment transactions. The invoice number is typically a series of numbers or alphanumeric characters that are assigned sequentially or randomly to each invoice generated by system or Manually assigned. |
| IRN (Invoice Reference Number) | Displays the Invoice Reference Number (IRN), which is a unique number assigned to an e-invoice by the Invoice Registration Portal (IRP) under the e-invoicing system in India. The IRN is a mandatory requirement for all e-invoices generated in India under the Goods and Services Tax (GST) regime. |
| Ack no. | Displays the acknowledgement number of the order. Acknowledgment Number, also known as IRN Acknowledgment, is a unique reference number assigned to each e-invoice registered on the IRP. The Acknowledgment Number is generated by the IRP after validating the e-invoice data and digitally signing it. The Acknowledgment Number is sent back to the taxpayer who generated the e-invoice as an acknowledgement of successful registration of the e-invoice on the IRP. |
| Ack Date | The Ack Date is the date on which the IRP generated and provided the Acknowledgment Number for the e-invoice. |
| Signed Invoice | In e-invoicing, a signed invoice refers to an electronic invoice that has been digitally signed using a Digital Signature Certificate (DSC) by the supplier is a secure and tamper-proof way of verifying the authenticity and integrity of the e-invoice. It helps to ensure that the e-invoice has not been altered or modified during its transmission or processing. |
| Signed QR Code | In e-invoicing, a signed QR code refers to a Quick Response (QR) code that is generated on an e-invoice and digitally signed using a Digital Signature Certificate (DSC) by the supplier. |
| Cancel date | In e-invoicing, “Cancel Date” refers to the date on which an e-invoice is canceled. If a supplier needs to cancel an e-invoice that has already been uploaded to the Invoice Registration Portal (IRP) in India, they can do so within 24 hours of its generation or before the generation of the unique Invoice Reference Number (IRN), whichever is earlier. After the IRN is generated, the e-invoice cannot be canceled. |
| E-Invoice Status | The current status of the E-invoice is displayed |
E-Invoice Log
An electronic record of all the e-invoices generated by a business. It contains information such as the invoice number, date, and value, and is used to ensure compliance with tax regulations and other legal requirements.
| Field name | Description |
| IRN (Invoice Reference Number) | Displays the Invoice Reference Number (IRN), which is a unique number assigned to an e-invoice by the Invoice Registration Portal (IRP) under the e-invoicing system in India. The IRN is a mandatory requirement for all e-invoices generated in India under the Goods and Services Tax (GST) regime. |
| Ack no. | Displays the acknowledgement number of the order. Acknowledgment Number, also known as IRN Acknowledgment, is a unique reference number assigned to each e-invoice registered on the IRP. The Acknowledgment Number is generated by the IRP after validating the e-invoice data and digitally signing it. The Acknowledgment Number is sent back to the taxpayer who generated the e-invoice as an acknowledgement of successful registration of the e-invoice on the IRP. |
| E-Invoice Status | The current status of the E-invoice is displayed |
| Ack Date | The Ack Date is the date on which the IRP generated and provided the Acknowledgment Number for the e-invoice. |
| Invoice no. | The Sales invoice number is displayed. It refers to unique identifier that is assigned to an invoice in order to track and manage payment transactions. The invoice number is typically a series of numbers or alphanumeric characters that are assigned sequentially or randomly to each invoice generated by system or Manually assigned. |
E-Way Bill Details
An e-way bill or electronic-way bill is a document introduced under the GST regime that needs to be generated before transporting or shipping goods worth more than INR 50,000 within a state or inter-state.
This section contains E-Way bill details like invoice number, E-way bill dates, status, and activity.
| Field name | Description |
| E-way bill no | E-Way bill number is displayed. A unique identification number assigned to a shipment of goods that is being transported from one place to another |
| E-way bill date | The date on which an e-way bill is generated. This date is used to determine the validity period of the e-way bill and to ensure that the shipment is delivered within the specified time frame. |
| Invoice no | A unique identifier assigned to an invoice to distinguish it from other invoices. This number is typically generated sequentially or using a standardized format, and can be used to track payments and reconcile accounts. |
| Valid up to | The date until which a document, such as an invoice or an e-way bill, is valid. This date is typically included on the document itself and is used to determine when the document expires. |
| Status | The current state or condition of a document or process. |
| Supply type | The classification of a transaction based on the type of goods or services being supplied. |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Field Description |
| Comments | User can write short notes or comments about the e-Invoice |
| Audit | |
| Created Date | Date when the e-Invoice is created |
| Created By | Name of the person who created the e-Invoice |
| Last Updated Date | Last stage changed of the e-Invoice |
| Last Updated By | Name of the person who last updated the stage |
| Status | Displays the current status of the e-Invoice |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents.
- E-Invoice Reports