Introduction
Goods received note is a document that acknowledges the delivery of goods to a customer by a supplier. It consists of a record of goods that the buyer has received. This record helps the customer compare the goods delivered against the goods ordered.
Stage Workflow
Default stages of Inward App:
| Stage Name | Description |
| Draft | Internal stock transfer DC’s are saved under draft stage |
| Active | Confirmed orders moved to Active stage |
| Partial | Pending order quantity are moved into partial |
| Quality Check | Quality of the received goods gets checked and any damaged/defective/missing items found details will be visible in this stage. Once the quality check is completed, can be moved to Completed stage. otherwise fill in the details and claim for Return/Exchange/Refund as per the pre-defined policy of the seller. |
| Completed | Complete Order delivery GRN’s are moved into completed |
| Void | Invalid GRN’s are moved into void |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the GRN App.
This section contains the Goods Received Note details, Item quantity, missing quantity, damaged quantity, delivered quantity, item list and shipper’s information
| Field name | Description |
| Item Quantity | Displays the quantity of items with reference to the Sales Order. This refers to the total number of units of a specific item that were ordered by the customer. It is the quantity that the seller is expected to deliver according to the purchase order or sales agreement. |
| Delivered Quantity | Displays the total quantity of items for which Delivery Challan is created. This refers to the number of units of a specific item that were actually delivered to the customer. In an ideal situation, the delivered quantity should match the item quantity. |
| Missing Quantity | Displays total quantity of items missing. It refers to the difference between the expected quantity of a product or item and the actual quantity that is present or accounted for. |
| Damaged Quantity | Displays quantity of a specific item that were delivered to the customer in a damaged or unsalable condition. It refers to the portion of a product or item that has been compromised or rendered unusable due to damage or defects. |
Items
Items generally refers to the individual products or services included in a customer’s order when making a purchase from a business. An order item can be a tangible product, such as clothing, electronics, or books, or it can be a service, such as consulting or event tickets.
This section contains the detailed summary of the order items.
| Field name | Description |
| Item name | Displays name of the order items. Item name refers to the name or title of a product, service, or item that is being offered for sale or purchase. |
| Quantity | Quantity of items ordered. Quantity refers to the numerical value that represents the number of items, products, or units that are being purchased or sold in a transaction. It is the total number of units of a product or service that a Vendor is ordering or a seller is providing. |
| SKU | Displays SKU code of the item. A SKU, which stands for Stock Keeping Unit, is a unique identifier for each of the products that makes it easier to track inventory |
| Invoiced qty | The total quantity of items for which Invoice is created. |
| Pieces | Pieces generally refers to the individual units or items of a product that are sold or shipped |
| Cartons | Cartons generally refer to the packaging units used to ship and store products. |
Details
This section contains details of GRN like order number, shipment due date, invoice number, reference number, and date of the Goods Received Note number (GRN).
| Field name | Description |
| GRN No. | Displays the GRN number of the order. Goods received note is a document that acknowledges the delivery of goods to a customer by a supplier. It consists of a record of goods that the buyer has received |
| GRN Date | Date when the GRN is created for the order. It indicates when the shipment was received by the buyer. |
| Created By | The name of the user who created the GRN |
| Shipment due date | The due date indicates when the shipment is expected to arrive at the buyer’s location. It helps the buyer to plan for the receipt of goods and manage their inventory accordingly. |
| LoB name | Line of business segment of the customer. Line of business segment is an area of operation in which a company has an established separate product line or industry in which the company operates |
| Order No | The order number is displayed. A unique identifier assigned to the customer’s order. It helps both the buyer and the seller to track and manage the order throughout the fulfillment process. |
| Invoice No | Displays the invoice number of the order. A unique number is assigned to the invoice to help both buyers and sellers track and manage billing processes. |
| Ref no. | Reference number of the GRN for quick identification |
| Ref date | Reference date of the GRN for quick identification |
Address Details
This section contains addresses of billing, sales, and the delivery address of the Order
| Field name | Description |
| Delivery Address | Delivery Address refers to the physical location where a package or item is intended to be delivered. It typically includes the recipient’s name, street address, apartment or unit number (if applicable), city, state or province, zip or postal code, and country |
| Delivery from | Delivery From refers to the physical location where a package or item is being shipped or dispatched from. It is the origin or starting point of the delivery process, from where the package or item is sent to the delivery address. |
| Sold By | Sold By refers to the entity or business that is offering a product or service for sale. It could be the manufacturer, distributor, retailer, or a third-party seller. |
| Billing address | Billing Address refers to the address where a Vendor receives their billing statements or invoices for goods or services they have purchased. |
Shipper Basic Details
This section contains the shipment and shipper’s contact details
| Field name | Description |
| Shipper name | Name of the shipper is displayed |
| Shipper Ref no | Reference number of the shipper for quick identification |
| Contact no. | Contact phone number of the shipper provided while creating the GRN |
| Shipment date | Displays the date when the shipment is delivered |
| LR Number | Load receipt number is displayed. The transporter makes this Load receipt once the material is loaded on the vehicle for delivery |
| LR Date | Date when the Load receipt of the shipment is created |
| Ref no. | Reference number of the order for quick identification |
| Contact Person | Point of contact person’s name of the shipment is displayed |
Order Details
The system displays order summary details like order date, order number and quantity of items ordered
| Field name | Description |
| Order no. | Order number is displayed. A unique identifier assigned to the customer’s order. It helps both the buyer and the seller to track and manage the order throughout the fulfillment process. |
| Date | The date on which the customer placed the order. It is important for tracking purposes and helps to determine the expected delivery timeline. |
| Ref no. | Reference number of the order for quick identification |
| Order Qty | Displays the total number of units of each item ordered by the customer |
Invoice Details
The system displays Invoice details like Invoice date, Invoice number and quantity of invoiced items
| Field name | Description |
| Invoice no. | A unique number is assigned to the invoice to help both buyers and sellers track and manage billing processes. |
| Invoice qty | The invoice should match the order quantity and delivered quantity, unless adjustments have been made due to missing or damaged items. |
| Invoice date | The invoice date is used to determine the payment due date or calculate late penalties, depending on the company’s billing practices. |
| Total amount | Total amount of the order on the invoice. The invoice includes the cost, taxes, discounts, and shipping/handling fees for the goods and services. |
| Ref no. | Reference number of the invoice. A reference number on the invoice helps to track and identify easily |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Comments | User can comment or write short notes about the GRN |
| Audit | |
| Created Date | Date when the GRN is created |
| Created By | Name of the person who created the GRN of the order |
| Last Updated Date | Last stage changed of the order |
| Last updated by | Name of the person who last updated the stage |
| Status | Displays the current status of the GRN |
| Time-Line | This widget tracks all the activities within the app. |
| Print Preview | Print template allows user to download or print the invoice |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents.
- GRN Reports