Introduction
The final acknowledgment for an amount received for an invoice once the Vendor receives the required goods.
“BizGaze” provides the “Payments app,” which supports various payment methods, i.e., Cash, Cheque, UPI, etc. The system takes care of adjustments with advance and wallet amounts available in the vendor account, followed by due details of the Vendor.
Stage Workflow
| Stage Name | Stage Description |
| Draft | The payment was created but not submitted. |
| Hold | The cheque needs confirmation from the bank. |
| Collected | The amount was received by the accounts department. |
| Deposited | Cheques deposited in the bank. |
| Confirmed | The amount was confirmed. |
| Void | The payment was deleted. |
| Rejected | The payment was deleted. |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Payments App.
This section contains the about the Payment details like payment dates, payment mode and name of the person who created the payment.
Payment Details
| Field name | Description |
| Payment no. | Displays the unique identifier number assigned to the Payment |
| Ref no | Reference number of the payment for quick identification is displayed |
| Rejected date | Payment rejected date is displayed. A payment rejected date refers to the specific date on which a payment was declined or not authorized by the payment recipient’s bank or financial institution. |
| Confirmed date | The date of payment confirmation is displayed. A payment confirmation date is the date on which a payment is confirmed to have been successfully processed and received by the intended recipient |
| Created by | Displays the name of the user who created the payment |
| Created Date | It refers to the date when the payment is created |
| Payment mode | Displays payment mode of the transaction. Payment mode refers to the method the Vendor makes payment for the goods or services received like Cash, Cheque, NEFT and etc. |
| Advance amount | An advance amount is a partial or full payment made by the buyer before the delivery of goods or services and payment terms and conditions may vary depending on the type of transaction, industry, and the agreement between the parties involved. |
| Advance amount | An advance amount is a partial or full payment made by the buyer before the delivery of goods or services and payment terms and conditions may vary depending on the type of transaction, industry, and the agreement between the parties involved. |
| Due | Amount due by the Vendor is displayed. Due is an outstanding amount of balance unpaid for an invoice/bill for goods or services rendered by the Vendor . User can click on the hyperlink at the top right, which displays detailed data of Vendor’s dues |
| Clearance | The amount for which the receipts were created but not yet confirmed. User can click on the hyperlink at the top right, which displays detailed data of Vendor’s clearance amounts |
| Credits | Displays amount of the Returns, Credit Notes & wallets created for the Vendor. User can click on the hyperlink at the top right, which displays detailed data of Vendor’s credits and advance receipts |
Adjusted Dues
Adjusted dues refer to the amount of money owed or credited to the vendor after an adjustment has been made to the original invoice or payment.
| Field name | Description |
| Voucher number | Voucher number created is displayed. A voucher number in a receipt refers to a unique identifier assigned to a specific voucher, coupon, or gift card used during a transaction. |
| Ref no. | Reference number of the receipt is displayed. A reference number of the order helps to track and identify easily |
| Date | Displays date on which the receipt is created. It is the date on which a payment, product, or document has been received by the intended recipient. |
| Discount | Discount amount applied for the order is displayed. A discount is a reduction in the original price of a product or service offered by the seller. |
| Amount | The total amount on a receipt represents the final amount that the Vendor is required to pay for their purchase. The total amount is calculated by adding the cost of all items (after applying any discounts) and any additional charges, such as taxes, shipping fees, or service charges |
Adjusted Wallets
In the context of adjusted wallets, a financial organization or service provider may update the wallet balance, credit limit, or transaction history to reflect any changes made to the account.
| Field name | Description |
| Adjusted To | Adjusted To shows the Invoices data to which the wallet amount is adjusted. |
| Adjusted from | Adjusted from shows the data of entries adjusted from wallets/Journals in payments. |
Bank
This section displays about the Bank details like Cheque number and it’s date.
| Field name | Description |
| Bank name | The name of the bank the payment was made is displayed |
| Branch | The name of the bank branch is displayed. Banks can have multiple branches in various locations. |
| Cheque No | Displays the Cheque number of the payment for reference purposes |
| Cheque date | Displays the date of the Cheque created |
Advance Payments
Advance payment is a type of payment made ahead of its normal schedule such as paying for a good or service before you actually receive it.
This section contains the user about the advance payments amount details
| Field name | Description |
| Receipt no. | Receipt number of the payment is displayed. A receipt number is a unique identifier assigned to a payment receipt to help track and identify a specific payment transaction. |
| Date | The date on a receipt refers to the date on which the payment was made |
| Amount | The amount recorded on the receipt is usually the amount of the advance payment made or received, while the total amount paid or received will be adjusted to reflect any additional payments or credits applied towards the balance due. |
Payment summary
A Payment Summary provides an overview of all the payments received by a business from a particular Vendor that is commonly included in receipts and serves as a record of the transaction for both the business and the Vendor.
| Field name | Description |
| Payment mode | The method by which the Vendor is expected to make the payment for the goods or services received. Examples of payment modes include cash, credit cards, debit cards, bank transfers, or digital wallets. |
| Ref no. | Reference number of the receipt is displayed. A reference number of the order helps to track and identify easily |
| Ledger | The Ledger account name is displayed. A ledger report contains all the account details, including every transaction detail going in and out of the accounts |
| Amount | The total amount on a receipt represents the final amount that the Vendor is required to pay for their purchase. The total amount is calculated by adding the cost of all items (after applying any discounts) and any additional charges, such as taxes, shipping fees, or service charges |
| Discount | Discount amount applied for the order is displayed. A discount is a reduction in the original price of a product or service offered by the seller. |
| Field name | Description |
| Update Template | This section contains Payment Template details. User can click on ‘Update Template’ option to update the existing details in required format. |
| Preview | This option allows users to Download and print the Payment Template in required format and style. |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Description |
| Comments | User can write short notes or comments about the payments |
| Audit | |
| Created Date | The date of creation of the payment order |
| Created By | The name of the person who created the order |
| Last Updated Date | The last stage changed of the order |
| Last Updated By | The name of the person who last updated the stage |
| Status | This section displays the current status of the payments |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents
- Payment Master