The creation process of the Purchase return from the Purchase Invoice App is as follows:
Navigation: Menu >Purchase Invoice App > Purchase Invoice Listview > Click on Create Return
All Star (*)marked fields are mandatory fields
| Field Name | Field Description | Mandatory |
| Company Name | Select the company name from the list. | Yes |
| Details | ||
| Invoice Date | Select the purchase return creation date from the calendar. | Yes |
| Series | Select the series from the list for the purchase return. | Yes |
| Ref No | The purchase invoice number is auto populate as reference number for the purchase return | No |
| Ref Date | Select the reference date from the calendar. | No |
| Due Date | Select the due date from the calendar. | No |
| Billing & Shipping Details | ||
| Bill To | Select the “Bill to” address for the customer from the list. | Yes |
| Bill From | Select the “Bill from” address to the customer from the list | Yes |
| GSTIN | The GSTIN number of the customer | – |
| Ship To | Select the “Ship to” address for the customer from the list. | Yes |
| Ship From | Select the “Ship from” address for the customer from the list | Yes |
| LoB | Select the LoB segment for the invoice from the list. | Yes |
| Sales Person | System automatically loads the sales person name, while users can also select from the list manually | Yes |
| Payment Term | Select the payment term for the invoice from the list. | No |
| More Option: When users click on the more option, users can view the Advance Option details. | ||
| Advanced Options | ||
| Payment Type | Select the payment type for the invoice. | – |
| Tax Type | Select the tax type for the invoice. | Yes |
| Item Details | ||
| Add items: Click adds items to select the items | ||
| Select | Select name of the item from the list. | Yes |
| Qty(Quantity) | Enter number of items (quantity) to be returned | Yes |
| Unit Price | Price of item is automatically generated by the system or user can manually enter the value | Yes |
| Disc.(Discount) | Select discount type from the drop-down and enter the value. | No |
| Add Discount Item: Click adds a discount item to select the items | ||
| Select | Select name of the item from the list. | No |
| Description | Enter description for the item. | No |
| Value | Enter value of the item. | No |
| Amount | ||
| Total Qty | Total quantity of the items on the credit note | |
| Sub Total | The value of the item on credit note | |
| Discount On Items | Discount value given on the credit note | |
| Tax | The value of taxes applied on total items | |
| Add Expense | By clicking on add expense, user can view the following fields Select Expense: Select the expense name from the drop down list. Description: Enter the description for the expense. Value: Enter the value of the expense. |
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| Adjustment | When a user enables the “Adjustment” checkbox, the system automatically adjusts the value to the nearest decimal. If the users uncheck the checkbox, users can manually enter the values | |
| Account Name (Ledger Name) | Select account name from the list of the ledger account that the value has to be adjusted | Yes |
| Value | Enter the adjusted amount value | Yes |
| Description | User can comment or enter a short notes about the return | No |
| TCS | |
| TCS Applied | User can click on the Toggle to apply the TCS (Tax Collected at source). The Toggle turns to green in color when enabled and red when disabled. |
| Wallets | |
| Adjustment | By tick mark the check box, the system automatically adjusts the amount to the decimal value or by Opting the check box user can enter manually. |
| Account Name | The user can select the account name from the dropdown list for the adjusted amount. |
Apply all the required details and click on save.