Introduction
A Sales Contract is a legally binding document between a buyer and seller. The document includes the exchange details, the terms of sale, clear product or service descriptions, and more. A good sales contract should leave no doubt in either party’s mind about their rights and obligations during a transaction.
BizGaze’s “Sales Contract App” aims to provide businesses with a centralized system for managing core processes, including sales and contracts. By streamlining these processes, companies can improve efficiency, reduce errors, and gain insight into many other operations.
Stage Workflow
| Field name | Description |
| All | The record of all the Sales Contracts will be displayed |
| Draft | The Contracts are created but not yet processed for approval |
| Approval | The Contracts which awaiting Approval confirmation will be displayed. |
| Active | The Contracts which were processed for Approval will be displayed. |
| Completed | Contracts that have been approved will be visible to all and will affect the price of all sales transactions. |
| Void | The contracts which were either deleted or nullified |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Sales Contracts App.
Details
This widget contains Sales Contract details of the Customer
| Field name | Description |
| Contract No. | Displays the Contract number. It is a unique identifier number that is assigned by default by the system |
| Date | Displays the date when the contract is created |
| Valid Date | It refers to date of the agreement of the Price valid for, the date of delivery, and the payment due date. It is important that these dates are clearly stated in the contract, and that they are valid according to the applicable laws and regulations. |
| LoB | Displays the Line of Business tag of the customer for which Contract is created. A business segment can be identified by the product(s) sold or services provided or by geographical locations that the company operates in. |
| Amount | Displays the Total Amount of the Contract Created for the Customer |
| Ref no | Displays the Ref No assigned while creating the Contract for quick identification |
| Sale By | Displays the name of Sales Person/Manager assigned for the Customer for which contract is created |
| Contact Name | Displays the Point of contact person name of the customer |
| PO Date | Date on which the Purchase Order is placed. A PO(Purchase Order) is generated when the customer places an order. |
| Exp Delivery Date | Displays the date of the expected delivery |
| Payment Term | Displays the Payment term selected for the Customer while creating contract or by default the system loads based on the Rules configured. Payment term refers to Specific term of days or Period for which the Invoice due to be cleared. If the Payment Term Exceeds Penalties/Discount can be applied for Late & early Payments. |
Contract Items
This section contains the detailed summary of the Contract Items with Price, Qty & Tax group, Discount selected for creating contracts & the Price given for the Items will be reflected as Special Price(SP) for the Sales Orders.
| Field name | Description |
| Item name | Displays name of the item. Item name refers to the name or title of a product, service, or item that is being offered for sale or purchase. |
| Quantity | Quantity of items ordered. Quantity refers to the numerical value that represents the number of items, products, or units that are being purchased or sold in a transaction. It is the total number of units of a product or service that a customer is ordering or a seller is providing. |
| SKU | Displays SKU code of the item. A SKU, which stands for Stock Keeping Unit, is a unique identifier for each of the products that makes it easier to track inventory |
| Invoiced Qty | The total quantity of items for which Invoice is created. |
| Pieces | Pieces generally refers to the individual units or items of a product that are sold or shipped |
| Cartons | Cartons generally refer to the packaging units used to ship and store products. |
Documents
This section contains customer documents like PAN, Address proofs, Aadhar card, organization related files and images.
Contract Value Summary
This section contains details about the Contract value summary
An order value summary provides a comprehensive overview of the total cost of a customer’s order, including all the items purchased, their individual costs, and any additional charges such as taxes, discounts, and shipping fees.
| Field name | Description |
| Gross Amount | Gross Amount refers to the total amount of money or value of a transaction before any deductions or expenses are taken into account. It includes all charges, fees, taxes, and other costs associated with the transaction. |
| Discount | Any discounts or promotional offers applied to the order, either for specific items or the entire order. The “Discount on Items” value is loaded automatically. |
| Total Tax amount | The total amount of taxes applied to the order based on local tax regulations and the nature of the products or services being purchased |
| Assebl. amount | Assessable amount, also known as assessable value or taxable value, is the monetary value of a product, service, or transaction that is subject to taxation |
| Net Total | Net Total refers to the final amount that remains after all deductions, discounts, taxes, and other charges have been subtracted from the Gross Amount. It is the actual amount that a customer is required to pay for a product |
This Portlet allows user to View, Print, and Download the Sales Contract Report
| Field name | Description |
| Select Template | User can select the design and format for the Contract from the Template list |
| User can take the Print of the Contract created by clicking on the Print template | |
| Update | By clicking on the Update option, user can configure the current Template design |
| Preview | User can view the Sales Contract in required format and style by selecting the design from the drop-down list |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Description |
| Comments | User can write short notes or comments about the Sales Contract |
| Audit | |
| Created Date | Date when the Sales Contract is created |
| Created By | Name of the person who created the Sales Contract |
| Last updated date | Last stage changed of the Sales Contract |
| Last Updated By | Name of the person who last updated the stage |
| Status | Displays the current status of the Sales Contract |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents.
- Sales Contracts Reports