Introduction
Estimates are pre-sale price quotations on selected items by the customer. Ideally, estimates are generated for the existing customers with the default price of the item. Using “BizGaze,” an optimized price quotation is automated by managing the quoted price before the sale.
Stage Workflow
Default stages of Sales Estimate App:
| Stage Name | Stage Description |
| Draft | Estimates generated but not processed. |
| Approval | Estimates generated and required manager approval to process. |
| Active | Estimates approved by the manager. |
| Completed | Estimate processed successfully. |
| Void | Invalid estimates |
Portlets & Widgets
In the layout view, a Portlet accurately represents each functionality, and its corresponding data is precisely viewed as a Widget. The following section includes the default portlets and widgets of the Sales Estimate App.
Details
This section contains Sales Estimate details like Estimate number, Dates, Delivery Date, Amount, Purchase Executive Name and Organization Details
| Field name | Description |
| Estimate No. | Order number of the Sales Estimate is displayed. It refers to a unique identifier assigned to the Estimate document. The estimate number helps to track and manage the estimate throughout the Sales process |
| LoB | A business segment can be identified by the product(s) sold or services provided or by geographical locations that the company operates in. |
| Estimate Date | Displays the date when the Estimate is placed |
| Expiry Date | The date when the Estimate validity period ends and the Estimate may no longer be applicable, and the pricing or terms may have changed |
| Exp Delivery Date | Delivery date of Estimate order is displayed |
| Reference No. | Reference number associated with the Sales Estimate for quick identification and tracking purposes |
| Ref Date | Reference date assigned to the Sales Estimate |
| Payment Term | Payment term refers to Specific term of days or Period for which the Invoice due to be cleared. If the Payment Term Exceeds Penalties/ Discount can be applied for Late & early Payments. |
| Sales Executive | Name of the Sales Executive is displayed. A Sales Executive is responsible for generating new business, maintaining existing customer relationships, and promoting the products or services of a company |
| Organization | Organization’s name is displayed |
| Org Contact | Contact person’s name of the organization (user’s name) |
| Field name | Description |
| Estimated qty | The total quantity of items for which Estimate is created |
| Converted orders qty | The total quantity of items for which Estimate is converted to orders. User can click on the hyperlink at the top right, which contains detailed report of Converted Order Quantity |
| Expiry days | Displays due date of Sales Estimate validity after which the Estimate may no longer be applicable, and the pricing or terms may have changed |
Estimate Value Summary
An Estimate value summary provides a comprehensive overview of the total cost of the order, including all the items purchased, their individual costs, and any additional charges such as taxes, discounts, and shipping fees.
| Field name | Description |
| Gross Amount | Gross Amount refers to the total amount of money or value of a transaction before any deductions or expenses are taken into account. It includes all charges, fees, taxes, and other costs associated with the transaction. |
| Discount | Total Discount value given on the item. The “Discount on Items” value is loaded automatically. |
| Tax Amount | Tax Amount refers to the sum of all taxes that are applicable to a transaction or purchase. |
| Assebl. Amount | Assessable Amount refers to the before tax and after discount amount. |
| Net Total | Net Total refers to the final amount that remains after all deductions, discounts, taxes, and other charges have been subtracted from the Gross Amount. It is the actual amount that a customer is required to pay for a product |
Address Details
This section contains addresses of Billing, Sales, and the Delivery address of the Purchase Estimate
| Field name | Description |
| Delivery Address | Delivery Address refers to the physical location where a package or item is intended to be delivered. It typically includes the recipient’s name, street address, apartment or unit number (if applicable), city, state or province, zip or postal code, and country |
| Delivery from | Delivery From refers to the physical location where a package or item is being shipped or dispatched from. It is the origin or starting point of the delivery process, from where the package or item is sent to the delivery address. |
| Sold By | Sold By refers to the entity or business that is offering a product or service for sale. It could be the manufacturer, distributor, retailer, or a third-party seller. |
| Billing address | Billing Address refers to the address where a customer receives their billing statements or invoices for goods or services they have purchased. |
Documents
This section contains Sales Estimate document of the Customer.
Converted Orders
Converted orders represent the final agreement between the buyer and the seller and typically include details such as the quantity, price, delivery date, and payment terms.
| Field name | Description |
| Order No. | It refers to a unique identification number that is assigned to the order, which helps to track and manage the order throughout the procurement process |
| Order Date | This refers to the date on which the Estimate was Converted. It helps in tracking and managing the order |
| Created By | Displays the user name who created the Sales Estimate. |
| Amount | Displays total value of the Sales Estimate which includes the estimated cost of the goods or services, taxes, fees and other charges. |
Activity Log provide users with essential information, notifications, and real-time updates to keep them engaged and informed about key activities in apps related to updates, notifications, and stage changes.
| Field name | Description |
| Comments | User can write short notes or comments about the Sales estimate |
| Audit | |
| Created Date | Date when the Sales estimate is created |
| Created By | Name of the person who created the Sales Estimate |
| Last updated date | Last stage changed of the Sales Estimate |
| Last Updated By | Name of the person who last updated the stage |
| Status | Displays the current status of the Sales Estimate |
| Time-Line | This widget tracks all the activities within the app. |
Reports
A report is a document that presents information in an organized format for a specific audience and purpose. Although summaries of reports may be delivered orally, complete reports are almost always in the form of written documents.
- The Sales Estimate