The update process of the Tender is as follows:
Navigation: Menu > Tenders App > Listview > Select the Organization/Purchase Manager Name > Edit (Pencil Icon)
If user wants to update the already existing Purchase Opportunity details, user needs to click on ‘Edit’ option at the top right corner and fill in the required details.
Edit Purchase Opportunity
| Field Name | Description |
| Contact Name | The system automatically shows the Contact name of the Organization; if user wants to change the Contact Person, select the contact name of the organization from the drop-down list |
| Basic details | |
| Company Name | System automatically loads company name by default, if user wants to change company name select a new company name from the list |
| Series | The system by default takes the Series as Purchase Opportunity |
| LoB | By default the system loads LoB segment of the distributor |
| Purchase By | By default system shows the Purchase Manager name for the customer |
| Bill From | By default system shows the existing Bill From address and if user wants to change the existing address, select a Bill From address for the seller |
| Ship From | By default system shows the existing Ship From address and if user wants to change the address, select a Ship From address for the seller |
| Bill To | By default system shows the existing Bill To address and if user wants to change the existing address, select a new Bill To address of the buyer |
| Ship To | By default system shows the existing Ship To address and if user wants to change the address, select a new Ship To address of the buyer |
| Opportunity Details | |
| Ref No | The system by default shows the reference number of Purchase Opportunity, if user wants to change it, enter a reference number in the field |
| Opportunity Volume | The system by default shows the Opportunity volume of the organization, if user wants to change it, enter the value of opportunity volume in the field |
| Close Date | The system by default shows the closing date of the Opportunity, if user wants to change it, select a new date from the calendar |
| Expiry Date | The system by default shows the expiry date of the Opportunity, if user wants to change it, select a new date from the calendar |
| Opportunity Date | The system by default shows the creation date of the Opportunity, if user wants to change it, select a new date from the calendar |
| Recurring opp. |
The system shows whether the toggle is enabled or not. If user wants to change it, user can click on the Toggle to select enable/disable. Toggle turns to Green in color when enabled and Red when disabled. If user enables the toggle, fill the details below: For Every: enter the opportunity recurring value in the field Open For: select whether the opportunity is open for days, week, month or year. Times: enter how many times the opportunity should recur |
| Opportunity Information | |
| Opportunity Name 1 | The system by default shows the name of the Opportunity, if user wants to change it, enter a new name of the Opportunity |
| Opportunity Type | The system by default shows the Opportunity type, if user wants to change it, select the opportunity type from the list |
| Opportunity sub-type | The system by default shows the Opportunity sub-type, if user wants to change it, select the sub-type of opportunity from the list |
| Volume and Margin Information | |
| Estimated yearly consumption | The system by default shows the value of estimated yearly consumption, if user wants to change it, enter quantity of estimated yearly consumption in liters |
| Distributor yearly gross margin | The system by default shows the yearly gross margin of the Distributor, if user wants to change it, enter the Distributor yearly gross margin in rupees |
| Flagship volume | The system by default shows the Flagship volume, if user wants to change it, enter quantity of Flagship volume items in the field |
| Premium Volume | The system by default shows the Premium Volume value, if user wants to change it, enter quantity of Premium volume value in the field |
| Standard Volume | The system by default shows the value of Standard Volume, if user wants to change it, enter quantity of Standard volume items |
| OEM Volume | The system by default shows the value of OEM volume items, if user wants to change it, enter quantity of OEM volume items |
| Grease Volume | The system by default shows the value of Grease Volume, if user wants to change it, enter the quantity of grease volume items in the field |
| Additional Information | |
| EM Local Marketing Program | The system by default shows the EM Local Marketing Program selected while creation process, if user wants to change it, select the EM Local Marketing Program from the list |
| Marketing Program | The system by default shows the Marketing Program selected while creation process, if user wants to change it, select the Marketing Program from the list |
| Distributor Marketing Programs | The system by default shows the Distributor Marketing Program selected while creation process, if user wants to change it, enter the Distributor Marketing Program in the field |
Apply the required changes and click on Save.
Updates in Details Portlet
The process to add or remove the items in the Tenders
Navigation: Menu > Tenders App > Listview > Select the Purchase Opportunity > Details Portlet > Items Widget
Add Item: User can click on “+” button in Items Widget to add new items & it shows the labels of Item details. User can select and apply the required quantity of items of the opportunity.
Delete Item: To delete an existing item, user needs to click on the horizontal three dots and select ‘Delete’ option. Confirm with ‘OK’ in the pop-up notification on the screen and the item will be deleted.
The update process of Opportunity Item details is as follows:
Navigation: Menu > Tenders App > Listview > Select the Purchase Opportunity > Details Portlet > Items Widget > Edit (Three dots)
By default system displays Items details of the opportunity and if user wants to update already existing Items of the opportunity click on Edit (Three dots) option to the right corner of Items Widget and apply the changes required
Edit opportunity Item
| Field name | Description |
| Enable piece | When users click on the “Enable Pieces” checkbox. Users can enter item quantities in cartons and pieces. |
| Enable Composite Price | When users click on the “Enable Composite Price” checkbox. Users can view the price details including tax on the item. |
| Enable Piece Price | When users click on the “Enable Pieces” checkbox. Users can view the piece price of an item |
| Item details / Unit Price | The system automatically loads item details of the order and if user wants to change the Unit price of the item, click on Price displayed below Item name and enter the required unit price value in the field |
| Discount/Discount type | Click on the unit price of the item and enter the discount value in the field.User can also change discount type as percentage or value per unit. |
| Quantity | System automatically shows the item Quantity; if user wants to change it, enter a new quantity in number or click on ‘+’ or ‘-’ to increase or decrease quantity respectively to the current quantity |
| Description | User can comment or enter short notes about the opportunity Item |
Apply all the details and click on Save.
The update process of Tenders Information is as follows:
Navigation: Menu > Tenders App > Listview > Select the Purchase Opportunity > Details Portlet > Opportunity Information Widget > Edit (Pencil icon)
By default system displays the details of Opportunity Information and if user wants to update existing Opportunity Information click on Edit (Pencil icon) option to the right corner of Opportunity Information Widget and apply the changes required.
Edit Tenders Information
| Field name | Description |
| Opportunity Name 1 | The system by default shows the name of the Opportunity, if user wants to change it, enter a new name of the Opportunity |
| Opportunity Type | The system by default shows the Opportunity type, if user wants to change it, select the opportunity type from the list |
| Opportunity sub-type | The system by default shows the Opportunity sub-type, if user wants to change it, select the sub-type of opportunity from the list |
Apply all the details and click on Save.